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This contract will serve as an agreement between FS-ISAC and your company for Sponsorship at the 2018 FS-ISAC Annual Summit to be held 21-23 May 2018. An authorized agent of your company acknowledges and accepts the following terms and conditions of this contract by completing the Sponsorship Registration on the FS-ISAC web site and indicating the specific Sponsorship Type and Level requested (outlined on the sponsor prospectus).
FS-ISAC reserves the right to remove/restrict any sponsor that disregards these terms.
Sponsorship slots and Booth Table assignments are available on a first come, first serve basis in the Solutions Hall. Acceptance of a Sponsorship request by FS-ISAC is based upon sponsorship level and slot availability at time of receipt of the completed web site registration process.
Sponsor participation does not convey FS-ISAC's approval, endorsement, certification, acceptance or referral of any product or service of the Sponsor.
The following payment conditions apply:
Any cancellations must be received via email to at [email protected]. Cancellations received prior to 3 April 2018 will receive a 50% refund of the amount paid. There will be no refunds issued for cancellations received on or after 4 April 2018.
Sponsors receive only the amount of Summit passes allotted to the appropriate Sponsorship on the Sponsor Prospectus.
FS-ISAC and Sponsor, on behalf of themselves and their respective agents and employees, agree not to use or disclose at any time any confidential information of the other, except as may be authorized in writing by the other.
Sponsor agrees to assume sole responsibility and liability for all damages and injuries arising out of, resulting from, or in any manner connected with its exhibit (including installation and dismantling) that may be suffered by (a) Sponsor and his employees and representatives (b) other Sponsors and their employees or representatives, (c) Summit participants, guests or visitors, (d) the hotel and the owners, employees and representatives thereof and (e) any other persons lawfully on or about the Summit premises. Sponsor agrees to indemnify and hold harmless FS-ISAC, its members, directors, officers, employees, agents, affiliates, successors and assigns, from and against any and all liabilities, obligations, losses, damages, penalties, actions, judgments, suits, costs, expenses, including reasonable attorneys’ fees, or disbursements of any kind or nature whatsoever, which may be imposed on, incurred by or asserted against FS-ISAC in any way relating to or arising out of this Agreement and/or Sponsor’s use of exhibit booths at the Exposition. The Sponsor further agrees to obtain, maintain and pay for general insurance coverage in amounts sufficient to insure against liability assumed.
No installation work will be permitted after the opening of the solutions hall without consent of FS-ISAC. All exhibits shall be operational throughout the entirety of the Summit(s). Thereafter, packing and removal shall be done as quickly as possible. Sponsors shall not deface or harm the property in which the exhibits are housed. Nothing shall be tacked, nailed or screwed to walls, floors, columns or other parts of the hotel without the permission of FS-ISAC and the hotel.
Storage and handling arrangements should be made through designated facilities at the appropriate hotel(s). Additional onsite charges may include but are not limited to shipping/handling fees, electrical fees and other rental fees.
No part of an exhibit shall obstruct the view of adjacent booths. Exhibits shall not be unduly noisy, glaring or otherwise objectionable. Audio-visual and other sound effects will be permitted only where and when they do not interfere with activities in adjacent booths. The Sponsor shall maintain his exhibit in good order at his own expense.
Sponsors may not sublet or assign any part of their booth space, nor advertise or display goods or services other than their own, except with the express written approval of the FS-ISAC. Please contact Alyssa Shaffer, at [email protected] if you have a circumstance where you feel a shared Sponsorship is appropriate.
During the period of 18-24 May 2018, no sponsor may host an event or meeting within 5 miles of the Boca Raton Resort (with the exception of Tuesday 22 May from 7:00 p.m.-12:00 a.m.) without corresponding sponsorships opportunity or written approval of FS-ISAC Sponsorship Manager. Sponsors are welcome to partner with FS-ISAC on specific defined events (see the Sponsorship Opportunities link for Non-Exhibit options) and/or request events outside of the official Summit functions (such as immediately prior to or after the Summit, etc.). Please contact Alyssa Shaffer, [email protected] to request approval. If there is any unapproved Sponsor Event held before, during, or after any part of the Summit the sponsor will be invoiced for the appropriate sponsorship level posted on the prospectus.
Sponsors shall exercise reasonable care for the protection of their materials and display in the designated hotel solutions hall and/ or concourse. FS-ISAC officers, directors, members and staff are not responsible for the safety of the property or the sponsor, his agents or employees, or harm or damage to such persons resulting from theft, fire, accident or any other cause. Sponsor is required to provide all insurance and/or policy riders necessary to cover all exhibits.
If FS-ISAC fails to hold its Summit as herein provided, or fails to furnish Sponsor space as stated herein, including circumstances of Force Majeure, it shall refund to Sponsor any charges paid hereunder. Such refund shall be accepted by Sponsor in full settlement of any loss or damage suffered or claimed by Sponsor.
FS-ISAC is a nonprofit organization, tax exempt under Section 501(c)(6) of the United States Internal Revenue Code. FS-ISAC reserves the right to approve, in its sole discretion, Affiliate applications as well as applications for participation in FS-ISAC events and functions that help to carry out FS-ISAC’s mission including, but not limited to, participation as an exhibitor, sponsor, or speaker.
FS-ISAC is dedicated to providing a harassment-free event experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. This policy is in effect for all FS-ISAC events, including but not limited to, our Summits, Workshops, Member Meetings, and Trainings. We do not tolerate harassment in any form. Event participants violating this policy may be expelled without a refund from the event, and future events, at the discretion of the FS-ISAC. Any violation of this policy should be brought to the attention of an FS-ISAC staff member immediately.
A sponsor may not use or reference a competitor’s product in a demonstration or any type of comparisons. No sponsor shall display any product that FS-ISAC, in its sole discretion, deems to infringe on another sponsor’s U.S. intellectual property rights (including patent, trademark, trade dress or copyright).
Sponsors also agree to adhere to all laws, rules, and regulations of the state of Florida, Palm Beach County and the Boca Raton Resort.
The sponsor shall be bound by the rules and regulations set forth herein, and by such additional rules and regulations which may be established by FS-ISAC, the HOTEL, or Professional Development Group, II (third party planner for FS-ISAC). FS-ISAC shall have the power to adopt and enforce all rules and regulations, and their decision on these matters will be final. All matters and questions not covered by the regulations shall be subject to the final judgment and decision of FS-ISAC. Any violation by the sponsor of any of the terms and conditions herein shall subject sponsor to sanctions, including but not limited to the cancellation of The Agreement to occupy booth space and to forfeiture of any monies paid on account thereof. Upon due notice of such cancellation, FS-ISAC shall have the right to take possession of the exhibitor’s booth, remove all persons and properties of the sponsor and hold the sponsor accountable for all risks and expenses incurred in such removal. In no event shall there be any obligation on the part of FS-ISAC to return any funds paid by the exhibitor.